Student Org Campus Trust Accounts
Recognized Student Organizations (RSO) can open a campus banking account. Free check processing, bookkeeping, purchase orders and more. Contact as-general-services@sjsu.edu for Master Trust Agreement and Signature Card Updates. For Requisitions for Fund requests, Deposits, and Ledger Reports please contact helen.nguyen@sjsu.edu.
How to Make a Deposit
- In Person Deposit
NOTE: Cash and checks are accepted. - Mail in Deposit
NOTE: Cash is not acceptable through the mail. Cash must be deposited in person by appointment only. The A.S. General Services Center will not be responsible for cash lost in the mail.
You may mail a check, money order, or cashier check. Checks must be made payable to "Associated Students 'Organization Name'/SJSU" (ex: "Associated Students Ski Club/SJSU"). A club may be subjected to a $25 fee if check is not accepted by bank. You must include a completed Deposit Form [pdf] [pdf] with your deposit mailed to the address below.
Associated Students, SJSU
One Washington Square, Student Union, Room 1800
San Jose, CA 95192-0129
ATTN: Helen Nguyen/Vivian Nguyen
How to Request Funds
- Fill out the Requisition for Funds form [pdf].
- Request a reimbursement or advancement: in-person or via as-general-services@sjsu.edu email or helen.nguyen@sjsu.edu.
How to Register for Student Organization Square QR Code
- Dowload the Form [pdf]
- Fill Out the Form
- Student Organization must be active and registered with Student Involvement and have a bank account with us.
- Under "Active Officer Name", also write in the email of the officer.
- Complete the form and either:
- Submit back to email provided on the form
- Bring form back to the General Services Center during business hours
- Will take a minimum of one business day to process.
- Fees charged from Square (2.9% + $0.30 per transaction).
- Funds will be transferred to Student Organization Club Banking Account weekly.
*Associated Students is not responsible for any transaction disputes*
NOTE: This can be used for membership dues, event ticket sales, conference tickets, etc... but NO DONATIONS. Additionally, an electronic signature is accepted, but must be the same every time.
Forms
NOTE: SIGNATURES
Physical/Wet Signature: A student organization may choose to use a physical/wet signature
for the Signature Card, but all requisitions moving forward must have physical/wet
signatures.
Docusign Signature: A student organization may choose to use a Docusign signature but all requisitions moving forward must use the Docusign signature. A copy of the student organization representative’s SJSU Tower ID must also be submitted with any requisition.
Campus Organization Information Packet [pdf] [pdf]
Master Trust Agreement [pdf] [pdf]
Requisition for Fund [pdf] [pdf]
All RSO officers must provide the following information for payee's on requisition forms (starting 9/3/2024):
- Name
- Student ID Number (if SJSU student)
- Cell phone number
- Personal Email Address
- Mailing Address
Registered Student Organization Square QR Code Request [pdf] [pdf]
